Eric and Comer Streets, Como WA 6152
Constitution as adopted on 2nd August 2005
Amended on 6th December 2005
Amended on 11th October 2008
Amended on 7th March 2009
1.0 NAME:
The name of the Club is Como Croquet Club (Inc.) hereinafter referred to as the �Club�
2.0 OBJECTS:
The objects of the Club are:-
2.1 To establish, maintain and conduct a club of a sporting, social and non-political nature for the purpose of promoting, encouraging and fostering the game of croquet and associated sports.
2.2 To promote social interaction between the Club and other clubs having objects, similar wholly or in part, with the objects of the Club.
2.3 To provide facilities for the members of the Club and their guests upon premises of which the Club is the bona fide occupier; and
2.4 to do all acts incidental and conducive to the attainment of these objects other than for the purpose of making profit divisible amongst the members.
3.0 ATTAINING OBJECTS:
The Club shall be empowered to do all things necessary which are incidental to, and necessary for, the attainment of the objects of the Club.
4.0 PROPERTY OF THE CLUB:
The Club must apply all property and income of the Club towards the promotion of the objects or purposes of the Club and no part of that property or income to be paid or otherwise distributed, directly or indirectly, to members of the Club, except in good faith in the promotion of those objects or purposes.
5.0 POWERS OF THE CLUB: (as conferred by Section 13 of the Act).
5.1 To acquire, hold, deal with, and dispose of any real or personal property.
5.2 To open and operate bank accounts.
5.3 To invest its money �
(i) in any security in which trust moneys may be invested; or
(ii) in any other manner authorised by the rules of the Club.
5.4 To borrow money upon such terms and conditions as the Club thinks fit.
5.5 To give such security for the discharge of liabilities incurred by the Club as the Club thinks fit.
5.6 To appoint agents and employees to transact any business of the Club on its behalf for reward or otherwise.
5.7 To build construct erect maintain alter and repair any premises building or other structure of any kind and to furnish equip and improve the same for use by the Club.
5.8 Accept donations and gifts in accordance with the objects of the Club.
5.9 Print and publish any information by any media including newsletters, newspapers, articles or leaflets for promotion of the Club.
5.10 Provide gifts and prizes in accordance with the objects of the Club.
5.11 Organise social events for Members and the promotion of the Club; and
5.12 to enter into any other contract the Club considers necessary or desirable.
6.0 MEMBERSHIP:
6.1 Application for membership shall be open to any person who wishes to further the interests of the Club.
6.2 Any person seeking membership shall make application to the Secretary, and the General meeting/Management Committee meeting shall determine whether the application is successful or not.
6.3 Each person admitted to membership shall be;
6.3.1 Bound by the Constitution and By-laws of the Club.
6.3.2 Come liable for such fees and subscriptions as may be fixed by the Club.
6.3.3 Entitled to all advantages and privileges of membership.
6.4 Membership Categories:
6.4.1 ORDINARY MEMBER
Any person who is a financial member of the Club is entitled to hold any office and enjoy the privileges of the Club.
6.4.2 SOCIAL MEMBER
Persons other than ordinary members who are interested in promoting the Club, but who do not wish to participate in the playing activities of the Club, may become a Social Member. Social members shall have no voting rights nor be entitled to hold any office.
6.4.3 JUNIOR MEMBER
Any person under the age of 18 years may become a Junior Member. Junior Members shall have no voting rights nor be entitled to hold any office.
6.4.4 NON AFFILIATED MEMBER
Any person who is an affiliated member of another croquet club may apply for membership of the Club as a non affiliated member. Non affiliated members shall have no voting rights nor be entitled to hold any office.
6.4.5 PATRON
The Club may, at its discretion, elect a patron/s or vice patron/s of the Club for such period as may be deemed necessary. Such patron/s or vice patron/s shall not be eligible to vote unless they are current members of the Club under another category of membership.
6.5 The General meeting/Management Committee meeting shall appoint a member of the Management Committee to maintain an up to date register of members of the Club.
6.6 A member may at any reasonable time inspect the records and documents of the Club.
7.0 SUBSCRIPTIONS:
7.1 Annual subscriptions for the various classes of membership are to be decided at the Annual General Meeting and shall be paid within three (3) months of the due date.
8.0 TERMINATION OF MEMBERSHIP:
8.1 Any person�s membership may be terminated by the following events;
8.1.1 Resignation.
8.1.2 Expulsion.
8.1.3 A Member�s annual membership fee remains unpaid after three (3) months falling due.
8.2 The Management Committee shall have the power to suspend or expel any member of the Club for:
8.2.1 Any of the events in Item 8.1.
8.2.2 False or inaccurate statements made in the member�s application for membership of the Club.
8.2.3 Breach of any rule, regulation or by-law of the Club and
8.2.4 by any act detrimental to the Club.
After having undertaken due inquiry.
8.3 Any member who is expelled, suspended or has their membership terminated, shall have the right to appeal against their suspension or expulsion by presenting their case to a General Meeting called for such purpose, and the decision of the General Meeting shall be final.
9.0 MANAGEMENT COMMITTEE:
9.1 Management of the Club shall be vested in the Management Committee elected by the members at the Annual General Meeting and consisting of;
9.1.1 President.
9.1.2 Vice President.
9.1.3 Secretary.
9.1.4 Treasurer.
9.1.5 Association Captain.
9.1.6 Golf Croquet Captain.
9.1.7 Publicity Officer
9.1.8 Social Committee Representative
9.1.9 Three (3) Committee Members.
9.2 No person shall hold more than one position on the Management Committee at any one time. A person shall cease to be a member of the Management Committee at the conclusion of the Annual General Meeting which follows his/her election and he/she will be eligible for re-election.
9.3 A quorum of the Management Committee shall be four (4).
9.4 If the President or Vice President is unable to attend, then a chairperson nominated by the meeting shall chair that meeting.
9.5 A member of the management committee may lose his or her seat on the committee for either of the following;
� Absence from three or more meetings without leave of absence.
� Found not to be a financial member.
9.6 A member elected to the position of President shall hold office for a maximum consecutive period of three (3) years, except in exceptional circumstances.
10.0 POWERS OF THE MANAGEMENT COMMITTEE:
10.1 The Management Committee shall carry out the day-to-day running of the Club and shall have the power to:
10.1.1 Administer the finances, appoint bankers, and direct the opening of banking accounts for specific purposes and to transfer funds from one account to another, and to close any such account.
10.1.2 Fix the manner in which such banking accounts shall be operated upon, providing the Management Committee passes all payments.
10.1.3 Fix fees and subscriptions (except annual subscriptions) payable by members and decide such levies, fines and charges as is deemed necessary and advisable, and to enforce payment thereof.
10.1.4 Adjudicate on all matters brought before it which in any way affect the Club.
10.1.5 Cause minutes to be made of all proceedings at meetings of the Committee and General Meetings of members.
10.1.6 Make, amend and rescind rulings and By-laws.
10.1.7 Have the power to form and appoint any sub committee/s as required for specific purposes.
10.1.8 May at their discretion employ a person or persons to carry out certain duties required by the Club, at salaries or remunerations for such period of time, as may be deemed necessary.
10.1.9 Ensure that at all times adequate public liability and general insurance against the risks to which the property and effects of the Club and its members, servants, agents, invitees and licensees are exposed, is effected with reliable brokers and/or insurance companies.
10.1.10 Should a vacancy occur on the Management Committee during the season, the Management Committee shall appoint a successor until the next Annual General Meeting.
10.1.11 Appoint an officer/s or agent of the Management Committee to have custody of the Club's records, documents and securities.
Provided always that the members of the General Meeting shall have at all times the right to confirm, veto, or reject, anything which the Management Committee may propose to do in the exercise of the above powers.
11.0 AUDITOR:
11.1 The Annual General Meeting shall elect or appoint an Auditor or Auditors.
11.2 The Auditor/s shall examine and audit all the books and accounts of the Club annually, and have the power to call for all books, papers, accounts, receipts etc., of the Club and report thereon to the Annual General Meeting.
12.0 GENERAL MEETINGS:
12.1 Annual General Meeting
12.1.1 The Annual General Meeting of the Club must be held within three (3) months of the end of the club�s financial year.
12.1.2 The Secretary shall give at least fourteen (14) days notice of the date of the Annual General Meeting, to members.
12.1.3 All financial members may attend the Annual General Meeting.
12.1.4 The quorum at the Annual General Meeting, shall be a minimum of twelve (12) members. If, at the end of 30 minutes after the time appointed in the notice for the opening of the Meeting, there be no quorum the meeting shall stand and adjourn for one week. If at such meeting there is no quorum those members present shall be competent to discharge the business of the meeting.
12.1.5 The agenda for an Annual General Meeting shall be;
Opening of Meeting
� Apologies
� Confirmation of Minutes of previous Annual General Meeting
� Presentation of Annual Report by the President
� Adoption of Annual Report
� Presentation and adoption of Treasurer�s statement
� Determination of Annual Membership fees
� Appointment of Auditor
� Election of all office bearers
� Election of Management Committee and other committees
� Vote of thanks to outgoing office bearers and committee members
� Notice/s of Motion
� Urgent general business as accepted by the Chair of the meeting
� Closure
12.2 General Meetings
12.2.1 General Meetings shall be held monthly unless otherwise determined by a General Meeting or a Management Meeting with an announcement to members on the club notice board giving at least seven (7) days notice.
12.2.2 The quorum at the General Meeting shall be a minimum of ten (10) members.
12.3 Special General Meetings
12.3.1 Special General Meetings may be called by the Management Committee or at the request of the President and Secretary or on the written request of six (6) members of the Club.
12.3.2 The Secretary shall give at least seven (7) days notice, in writing, of the date of the Special General Meeting to the members. Display of such notice on the club's notice board shall be considered to be advised to all members. The meeting must be called within thirty one (31) days of receiving the notice of requisition. Notice of Special General Meetings shall set out clearly the business for which the meeting has been called. No other business shall be dealt with at that Special General Meeting.
12.3.3 The quorum at the Special General Meeting shall be a minimum of ten (10) members.
13.0 VOTING:
13.1 Voting powers at the Annual General Meeting and General Meetings:
13.1.1 The President shall be entitled to a deliberate vote and, in the event of a tied vote, the President shall exercise a casting vote.
13.1.2 Each individual financial Ordinary Member shall have one (1) vote.
13.2 Voting powers at Management Committee Meetings;
13.2.1 The President shall be entitled to a deliberate vote, and, in the event of a tied vote, the President shall exercise a casting vote.
13.2.2 Each individual committee member present shall have one (1) vote.
14.0 FINANCE:
14.1 All funds of the Club shall be deposited into the Club's accounts at such bank or recognised financial institution as the General meeting/Management Committee meeting may determine.
14.2 All accounts due by the Club shall be paid by cheque after having being passed for payment at the General meeting/Management Committee meeting and when immediate payment is necessary, account/s shall be paid and the action endorsed at the next General meeting/Management Committee meeting.
14.3 The Secretary shall not spend more than a set amount of Petty Cash without the consent of the General meeting/Management Committee, and shall keep a record of such expenditure in a Petty Cash Book.
14.4 A statement showing the financial position of the Club shall be tabled at each General meeting/Management Committee meeting by the Treasurer.
14.5 A statement of Income and Expenditure, Assets and Liabilities shall be submitted to the Annual General Meeting. The auditor�s report shall be attached to such financial report.
14.6 The financial year of the Club shall commence on first day of July each year. The accounts, books and all financial records of the Club shall be audited each year.
14.7 The signatories to the Club's account/s will be the Treasurer and any one (1) from the following;
� President
� Vice President
� Secretary
14.8 All property and income of the Club will apply solely to the promotion of the objects of the Club and no part of that property or income shall be paid or otherwise distributed, directly, or indirectly, to members, except in good faith in the promotion of these objects.
15.0 COMMON SEAL:
(A rubber stamp on which is engraved the Club's name)
The common seal of the Club shall be kept in the care of the Secretary. The seal shall not be used or affixed to any deed or document except pursuant to a resolution of the General meeting/Management Committee meeting and in the presence of at least the President and two members of the Management Committee, both of whom shall subscribe their names as witnesses.
16.0 ALTERATIONS TO THE CONSTITUTION AND BY-LAWS:
16.1 No alteration, repeal or addition shall be made to the Constitution except at the Annual General Meeting, or General Meeting, called for that purpose and notice of all motions to alter, repeal or add to the Constitution shall be given to members fourteen (14) days prior to the Annual General Meeting, or seven (7) days prior to a General Meeting called for such purpose.
16.2 The Secretary shall forward such notices of motion to each Management Committee member at least fourteen (14) days prior to the Annual General Meeting or seven (7) days prior to a General Meeting.
16.3 Alterations to the By-laws can be made only at General/Management Committee Meetings provided notice of the proposed alteration/s has been duly notified to members.
16.4 Such motions, or any part thereof, shall be of no effect unless passed by a seventy five percent (75%) majority (Special Resolution) of those present and entitled to a vote at the Annual General Meeting, General Meeting or Management Committee Meeting, as the case may be.
16.5 Within one month of the passing of a Special Resolution, the Secretary shall notify the Department of Consumer and Employment Protection of the amendment.
17.0 DISSOLUTION:
If, on the winding up of the Club there remains after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed amongst the members or former members, but shall be given or transferred
(a) to another club or association incorporated under the Act which has similar objects: or
(b) for charitable purposes, which club, association or purposes, as the case requires, shall be determined by resolution of the members.
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