RU 2004

Go to 25 Jan 03 Minutes

Minutes 
Mini RU 2004 -- Kick-Off Meeting

Participants

Name E-mail From
Born Chhiev Eng [email protected] Texas
Buoy Kang
Buoy Savy 		[email protected] Texas
Texas
Chea Khin
Chea Maline 		[email protected] N. Carolina
N. Carolina
Chean Mengly [email protected] Texas
Kem Bun Thoeun [email protected] Texas
Khuon Vandy   California
Ly Kim
Ly Kino 		 
[email protected] 		Texas
Texas
Robert Mao [email protected] Texas
Ngin Sywong
Ngin Vandy 		[email protected]
[email protected] 		Texas
Texas
Lean Ban Lun [email protected] Texas
Ourng Yoeun [email protected] California
Tan Sim [email protected] California
Tang Sovanna [email protected] California
Um Sihourn
Um Sovannary 		[email protected]
 		Texas
Texas
Yuth Hean [email protected] Virginia

Meeting Place
Kino's residence

Date
19 October 2002

Time
Start: 1400 Hours
End: 1814 Hours

Ly Kino opened the meeting at 1400 Hours, as planned. The Meeting followed the agenda, which was previously published via e-mail and web site.

Also there was a consensus that “lessons learned” from RU 2000 be added and presented during the first hour of the Meeting.

RU 2000: The Lessons Learned

The California group made a brief presentation; Khuon Vandy introduced a Khmer Navy Association in California (informal), whose main purpose is to assist the ex-Khmer Navy personnel and relatives in “Case-of-Need” situations.

  • Khuon Vandy, President of the Association described the activities, which include annual gathering (e.g., as a picnic), funeral assistances (e.g., sending flowers, if close by, or post cards, if far away – like Washington DC, Canada, or Cambodia), and others.
  • The Association consists of several
    • Regional representatives, who inform the President and other members of any Khmer-Navy related events in the community,and
    • Other active members.
  • “Willing to participate is a key,” Khuon Vandy stressed.
The discussion of RU 2000 focused on several subject, including:
  • Contact – via direct phone calls (most important, 80% positive feedback), e-mails, and surface mails (every meeting minutes or notes, were sent out, with 5% positive feedback).
  • Contributions – from Texas and other helped tremendously.– Donations are just like energy to keep us going. (Appreciations expressed to Kino and Madam for the substantial initial contribution, and to P. Kuoch, for the same reason).
  • Expenses – mainly on food, and picnic; it was estimated that without the contributions, the cost per person would be $82, not including the picnic expense.
  • Honored guests – about 1.5 tables (15 guests), no admission charge (guests did pay their own air fare, hotel, etc).
  • Seating assignments – was voted to group according to promotions; turned out OK.
  • Contingency plans – was moved from the small room to a bigger room, to accommodate late registrations.
  • Advertisements – none; politics were the main concern.
  • Suggestions for RU 2004:
    • Get estimated cost, location (Mme Kino was appreciated for an excellent research summary).
    • Community participation.
    • Donation / Seed money – schedule must be defined.
    • Get lessons learned from RU 2000.
    • Representative – local to address out of town needs (was not done for RU 2000).
    • Local commitment is key … leaders to drive the process forward – core team member (like RU 2000: Leng, Sovanna, Sim).
    • Mailing list (now available)
    • Location …Head count 72 hours in advance.
    • Acceptable number to make the decision to go forward with the reunion.
    • Estimate positive … 5% initially … and continue to enlist new participants… three-month goal of 40%.

The RU 2004

A mission statement was defined, which was in line with the RU 2000 mission statement:

Friendship Reunion.

Location
Texas -- The city (Houston, San Antonio, Austin, Dallas) will be finalized within half a year. There were other places mentioned, such as California, East Coast, and cruise ship. However, the decision (for now) is Texas.

Target Participant
30% from California. There were contingency plans brought up to cover the "what if" scenarios, such as if only 100 participants were committed, ... Here the "cruise ship" was mentioned again, etc.

Date
Last week of July 2004 (either Saturday the 23rd, or the 31st); Spring and Fall -- since it is hot in Texas Summer -- were debated but July is a better choice.

Picnic
Voted "Yes" -- There will be a picnic on the following Sunday.

Live Band
Voted "Yes" -- With a singer from California or Cambodia in mind (optional).

Honored Guests
Voted "Yes" -- To invite with free admission will be decided according to available fund and personnel participation.

Children
Voted "Yes".

Souvenir
One souvenir will be budgeted in.

Donation-Sponsor

  • Area Core Team
  • No donation from any political party accepted.

Initial Contribution

  • P. Kuoch $2,000.
  • Each core team member $100 or more.

Premiere Treasury
Um Sihourn -- Got unanimous vote of confidence (he volunteered the same role in RU 2000 and did an excellent job).

Participation Fee
Start at $75 -- this will depend on the celebration cost and contributions.

Madam Kino reported that at decent hotels in Dallas area, the banquet dinner would cost from $42 to $110; and $75 is at the low end, because we need to cover the picnic also. Comparison of the celebration on land and in a cruise ship popped up momentarily.

There were also debates on left over money (which is unlikely). The plan will be not to roll over to, say, RU 2008, but to spend it all on other after-celebration cost, such as video tapes, etc. RU 2000 did have a small sum left, which was barely enough for a dinner of appreciation for committee members.

There was also a suggestion of the Friday's Pre-RU, like in California; but this is not part of the RU 2004 expense.

Committee

Core Members
  • All Meeting members today
  • P. Kuoch

The following prospective Core Members were nominated from the floor. The members to contact these people are listed in the table below.

  • Saravouth -- France
  • Tang Hong Nguon -- Houston
  • Lim Peth -- San Jose
  • Siphan Phang -- La
  • Tao Kong -- Mn
  • Tum Boran -- DC
  • Phan Sokhom -- Md
  • Por Meng Houth -- Ma
  • Chheav Eng -- Nv
  • Ly Dip
  • Vandy Oum -- Pa
  • Prang Sovann -- Ca
  • Channy Soeur
  • Sao Sivun -- Fl
  • Seng Bunthay -- Ga

Note that the list is not exhausted, but our meeting time limit suggested that the meeting be moved on.

Regional Contact
The following tables list the responsibilities of today's meeting members who will contact the people in respective regions. Again the lists of people are not exhausted and additional contacts are highly suggested.
East Coast, USA
Organizer Name Who will call
 Chea Khin  Tum Boran  Hean
 Vandy Oum  Khin
 Sao Sivun  Mengly
 Seng bun Thay  Mengly
 Hem Sodan  Khin
 Pith Sakhan  Khin
 Seng Sophort  Hean
 Veun Amro  Hean

West Coast, USA
Organizer Name Who will call
 Vandy Khuon  Saranak Chhut  Sywong
 Lim Peth  Kino
 Diep Chean  Kino
 Chheav C Eng  Lun
 Ly Dip  Vandy
 Phoun Pheap  Leng-Nim

Central, USA
Organizer Name Who will call
 Penn Khann  Som Sothay  
 Tao Kong  Kino
 Sithay  Lun
 Kou Bun Seak  Lun
 Vol Born  Sywong
 Heang Kim Sear  Sihourn
 Chum Chuon  Sywong
 Chiv Sareth  Kang
 Yok Saphan  Khin

Europe
Organizer Name Who will call
 Oum Saravouth  Oum Saravouth  Kang
 Kang Nary  Kang
 Ven Bou  Kang
 Leak Phoeun  Kang
 Pen Kim San  Mengly
 Nhem Bophann  Nim

Cambodia
Organizer Name Who will call
   Oum Sang onn  Mengly
 Ros Kom San  Vandy, Chantha
 Tea Chamrath  Vandy
 Nhem Thavy  Hean
 Chea Sok Huor  Leng
 Roth Samoeun  Mengly

Canada
Organizer Name Who will call
   Ly Meng Hun  Kino

Miscellanous

  • Former Khmer Navy uniform display?
  • Logo design
These will be decided, as time goes on.

Contact
Contact any Meeting members listed at the top (Participant Section).

Here are additional e-contacts:
Mengly Chean email [email protected]
Khmer Navy Group email [email protected]
Khmer Navy Group site (please join) http://groups.yahoo.com/group/knavy/
Khmer Navy email [email protected]
Khmer Navy web site http://www.geocities.com/khmer_navy/

The Meeting adjourned at 1814 Hours.

This Meeting Minutes has been approved on 30 October 2002.

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Minutes 
First Core Team Meeting, 25 January 2003

Participants

Name E-mail From
Buoy Kang [email protected] Texas
Chean Mengly [email protected] Texas
Chou Kimleang  [email protected] Texas
Ly Kino  [email protected] Texas
Robert Mao [email protected] Texas
Ngin Sywong [email protected] Texas
Lean Ban Lun [email protected] Texas
Um Sihourn [email protected] Texas
Seng Bunthay
(Called in) 		[email protected] Georgia
Tan Sim
(Called in) 		[email protected] California
Tao Ambrose
(Called in) 		Ambrose_Tao
@thermoking.com 		Minnesota
Yuth Hean
(Called in) 		[email protected] Virginia

Meeting Place
Austin, TX (Um Sihourn's residence).

Date/Time
 25 January 2003.
1400 Hours - 1511 Hours.

Introduction

  • Um Sihourn opened the meeting by thanking the participants (referring to them as "Die Hard People" for their dedications).  He also reported that we have on hand $2,000, and $2,200 more, promised by other Core Team members.
  • Mao Robert reported that all 18ième Promotion will support and will come to Texas for RU2004.
  • Chean Mengly reported that we have websites and electronic groups, and that recently there was an interruption due to data transfer overload.  The meeting suggested to look into the matter, and, if needed, would allocate fund to buy more data transfer bandwidth.
  • The agenda, posted on the website earlier, was quickly adopted as the guideline for the meeting.

RU2004 City: Dallas, TX
The RU2004 place was first discussed; Dallas, TX was unanimously voted to host the RU2004.

RU2004 Date: 24-25 July 2004  
Reports by earlier e-mails and by direct contact with some Core members suggested: third week of January, first weekend of July, and last weekend of July.  But it was unanimously voted for the weekend of July 24-25, 2004.

Celebration Place: Hotel
It was decided on a hotel. Ly Kino accepted that Madam Kino will head the Search Committee; Ngin Sywong has volunteered to be in this committee.

Lessons from RU2000
Several suggestions were brought up by Tan Sim and Buoy Kang, former RU2000 organizers:

  • Place must be locked (reserved) at least six months before the celebration (it was one year in advance for RU2000).
  • Invitation must be by all means:
    • E-mails -- didn't get many;
    • Flyers -- got more attentions;
    • Formal invitation -- got more, but not enough;
    • Direct phone calls -- got the most.
    • Bottom line: Get the money, then we can count the number.

Ticket Dateline
It was suggested that tickets be sold up to three months prior to the celebration.  There will be no ticket issued at the door.

Estimated Number of Participants: 300 People
The number of RU2004 participants was discussed.  It was estimated to be around 300 people.

Admission Charge: $60

  • The cost for admission, previously estimated at $75, was lowered to $60.00.  The expense would have to match the fund, which should be around $60 X 300 = $18,000. (RU2000 expense was about $75 per person.  Thanks to generous contributions to cover the extra cost .) 
  • There were suggestions to ask for more donation at the party, if the fund fell short.
  • Ngin Sywong suggested to itemize the cost: band/dancing, food, and picnic.  If the cost is more that the fund on hand, start cutting/readjusting the cost accordingly.

Executive Committee
The Committee members to execute the RU2004 celebration were unanimously voted as follows:

  • Chair.........................: Ly Kino
  • Secretary...................: Chean Mengly
  • Public Relation Officer : Mao Robert
  • Treasurer....................: Um Sihourn

Invitations
The flyers will be sent out, by surface mail, as soon as possible.  Copying at Kinko may run to $700 to $800, as per RU2000 estimate. Yuth Hean offered to help print flyers, etc., in color.

Entertainment/Decoration
There were discussions on how to arrange for photography, video, and souvenirs.  The Public Relation Officer (Mao Robert) will also take care of these.  Madam Kino (affirmed by Ly Kino) will also help with the decoration.

Program
The Committee members will have to come up with all ideas about the program; The Committee will present the proposal at a later meeting.  Tan Sim suggested to include the timeline and the budget as well.  

Follow-Up Meetings

  • Seng Bunthay and Yuth Hean reported that Bawng Chea Khin will organize a meeting in the East Coast in the Spring or Summer 2003.
  • The Meeting decided to plan for the next meeting during the Memorial Day weekend (Saturday 23 May 2003 ) at Lake Fork Island.

Wrap-Up
The Meeting adjourned at 1511 Hours.

This Meeting Minutes has been approved on 06 February 2003.

Note
Um Sihourn issued a $200 check to Chean Mengly in order to cover expenses, including postage stamps and flyers, etc.

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Minutes 
RU 2004 Committee Meeting, 20 September 2003

Date:       Saturday, 20 September 2003
Time:      1600 – 1900 Hours
Place:     Ly Kino’s Resident

Present:

  1. Ly Kino

  2. Um Sihourn

  3. Chean Mengly

  4. Mao Robert

  5. Mme Kino (joined late)

Resolutions:

Souvenirs items selections:

  1. Golf Polo Shirt,

  2. Baseball Cap, and

  3. Glass Beer Mug

Budget:

    Balanced when having more than 300

    participants.

Fundraising:

      Encouraged, suggested to all.  Will attempt to organize a dancing party in Dallas.

Flyer/invitation:

     Finalized.

 

Actions, dateline:

Mme Kino

  1. Take care of ordering the souvenir items

  2. Double check the hotel rates and 800 phone numbers for reservation –    by 9/22/03

 

Mao Robert

  1. Check with So Sopheak (agent) for final cost

                                                              Immediate

  1. Get a photographer (still and video) that meets budget                                          by 9/30/03

  2. Get a Master of Ceremony for RU 2004  --                                                   by 9/30/03

  3. Organize a fundraising party in Dallas

 

Chean Mengly

  1. Flyer – to send out --                                                   by 9/30/03

  2. Invitation – to send out -                                                   by 9/30/03

  3. Ticket

  4. Program

  5. Name Tag

 

Um Sihourn

  1. Report contributions and donations --                                                   by 9/30/03

  2. Organize Volleyball during Picnic

 

Ly Kino

  1. See that Bawng Tan Cao attend RU2004 – ask California for help

  2. Organize calls to Core Team and Regional Members

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Minutes 
RU 2004 Core Team Meeting, 11 January 2004

Participants

· Ly Kino (+ Madame)

· Um Sihourn (+ Madame)

· Ngin Sywong (+ Madame)

· Chean Mengly

· Robert (Nim) Mao

 

Meeting Place

Garland, TX

 

Date/Time

Sunday 11 January 2004

1215 Hours – 13:10 Hours

 

Invitation Letter

· The committee will send formal invitations and
   registration forms to RU2004 participants who leave 
   outside the USA. 

· Regional Organizers/Core Members will facilitate the
   registration and collecting admission charges.

· Robert will help with local direction.  Hotel reservation,
   and other local accommodations.

 

Nametag Holder

·  Use clear plastic with pin; Mengly will have 500
   holders and begin to make nametag as soon as the
   registrations come in.
 

Entertainment – Singer

· Drop So Sopheak – due to her bad remark made at a recent show in Houston.

· Mme Kino will help Robert by contacting King Soriya for lead singer.

 

Photography

· Video – Robert will further explore and find out about
   some potential professionals.

· Still picture – Sywong will help find out about a
   photographer in Houston.

 

Master of Ceremony

· Phoun Pheap

· Ouch Perom – as a backup

 


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Minutes 
RU 2004 Core Team Meeting, 14 February 2004

Participants

· Ly Kino (+ Madame)

· Um Sihourn

· Ngin Sywong (+ Madame)

· Chean Mengly

 

Meeting Place

Kino’s House, Plano, TX

 

Date/Time

Saturday 14 February 2004

1640 Hours – 1800 Hours

 

Singer

· Sihourn to investigate and recommend singer(s) within
   a couple weeks. 

 

Photography

· Video – Sihourn suggested a photography student; he
   will explore further and report back to the committee
   later.

· Still picture – Sihourn found one photographer who  
   likes to help out; the committee will allocate a $500
   budget for this.

 

Invitation to Participants from Oversea

· Kino will ask Sovanna for a copy of the RU2000
   invitation.  A formal invitation will be sent to each
   prospective participant living outside the USA.

 

Traditional Dance

· One dance costs $300.  We will have one; Mme Kino
   will help with this. 

 

Orchestra

· The Monorom Band (local Dallas Band).   The band
   budget is $1,000.  Mme Kino will help with this.

 

Program (Main Event)

· Similar to the RU2000 Program:

      6:30 PM – 7:00 PM              
         - Registration, Social Hour.

       7:00 PM – 7:10 PM              
         -  Opening of Event – RU2004 Chair Welcoming
            Address.
         -  One-Minute Silence.

     7:10 PM – 7:20 PM              
        -  Introduction of Participants from all
           Regions.       

    7:20 PM – 7:35 PM  
        - Traditional Dance.

    7:35 PM – 7:45 PM              
         - Dinner.
         - Youth Program, with Special Master of
            Ceremony, Miss Liane Ngin.
         -  Other Special Occasions (Group Short
            Presentations, etc).

   7:45 PM – 7:50 PM              
         -  Our Senior Speech.

   7:50 PM – 1:00 AM             
         -  Dancing; and To Be Determined.

                                            

Ticket

· To be held and distribute at the door, to save mailing
   cost.

· Two kinds (colors) to indicate menu preference (Beef or
   Chicken).

· Mengly to prepare and estimate cost of printing, etc. –
   Business-Card size recommended.

 

Others:

· Diner – One hour or more, to accommodate Youth
   Show:

     - Sihourn to coordinate the Youth Show; he will also
       encourage/solicit participants.

      - Sywong to ask Miss Liane Ngin to be the Special
        Master of Ceremony.

      - Promotions, Groups, Special Occasions are to be
        presented at Dinnertime.

 

 

The meeting adjourned at 1800 hours.

 

 

 


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