WEDNESDAY, JANUARY 14, 2004
M I N U T E
S
Steve
Lee
William
Uranga
Ed
Karl
Ryan
Tabrah
DIRECTORS
ABSENT
Trishla
Mansukhani
MERIT
PROPERTY MANAGEMENT, INC.
Lois Fox
Geoff
Fry
Candice
Mei
Ed
Karl called the meeting to order at 6:03 PM
There
was an executive session meeting held after the Open Session meeting to discuss
third party contracts.
Five
homeowners were present to address with the Board matters pertaining to the
community. One homeowner felt that the
hedges at his home were being neglected by Dinsmore Landscaping. The homeowner also pointed out that he had
concerns with a non-residential car that was leaking oil on the common street
area. Issues were discussed on how to
join and make a difference in various committees.
MINUTES
The
Minutes dated on October 14 and December 8, 2003 were discussed. A discussion ensued about the Minutes dated
on October 14. One of the agenda
topics, Reserve Funding Resolution was discussed. Steve Lee did not recall that Management advised the Board to fund
the reserves by raising assessments or by other means.
Resolution: Tabled. Steve Lee wishes
to consult with Trishla in order to recall if the Board had been advised by
Management to raise assessments or use other means in order to help fund the
Reserves.
CONSENT CALENDAR
Motion: Lee
Second:
Uranga
Resolution: That the Board of Directors approves Consent
Calendar Items B-C less
Item A (Minutes)
B.
Financials
Resolution: That the Board approves the financial
statements dated November 30, 2003, reflecting Operating Funds of $12,180.29
and Reserve Funds of $125,009.32, for Total Assets of $137,189.61.
C.
Request
for Reimbursement of Lien Fees/ xxxx Lenox Pl.
Resolution: That a formal letter be sent to the
homeowner to deny the reimbursement of charges as there was ample time to learn
how to make the payment prior to receiving the Intent to Lien letter.
Ayes: Lee,
Uranga, Karl, Tabrah
Nays: -0-
FENCE MAINTENANCE ISSUES
The
Board discussed the issue with the fences that are owned privately by the
Homeowners. The fences are beginning to
become weathered since they are not waterproof and due to the harshness of
recycled water. A discussion ensued
that Dinsmore needs to run an irrigation test in order to look at overspray
issues. The Board continued to discuss
on what should be done about this mounting dilemma. The Board requested an education newsletter article on this
topic.
Resolution: Tabled for review at a latter date
ADJOURNMENT
Due
to pressing matters that needed to be discussed in the Executive Session, Open
Session was adjourned at 7:49 PM. The
Board was going to lose quorum and Management needed to discuss an issue.
APPROVED: _____________________ DATE: ____________________