M I N U T E S
Steve Lee
William Uranga
Ed Karl
Ryan Tabrah
Trishla Mansukhani
MERIT PROPERTY MANAGEMENT, INC.
Lois Fox
Candice Mei
Steve Lee called the meeting to order at 6:03 PM
There was an executive session meeting held after the Open Session meeting to discuss third party contracts and litigation pertaining to delinquency policies.
Three homeowners were present. One homeowner was present to discuss issues pertaining to his
landscaping responsibilities. The Pool
Committee discussed that they needed to meet to decide when the pool would be
re-opening. Two people will be
resigning from the Pool Committee so they will need to be replaced.
CONSENT CALENDAR
Motion: Lee
Second: Mansukhani
Resolution:
That the Board of Directors approves Consent Calendar Items A-C.
A. Minutes
Resolution: That the Board approves the Executive and Open Session minutes of the Board meeting dated October 14, 2003, December 8, 2003, and January 14, 2003.
B. Financials
Resolution: That the Board approves the financial
statements dated December 31, 2003 reflecting Operating Funds of $5,448.95 and
Reserve Funds of $130,630.17, for Total Assets of $136,079.12.
C.
Fences
Resolution: That the Board pre-approves fences being stained
with clear, cedar, redwood transparent, and semi transparent stains. Opaque and other colored stains (excluding
cedar and redwood transparent) must go through the submittal process. That the Board pre-approves repairs and
restoration to pre-existing fence standards.
The fence must have a uniform look and neighbors should work with one
another.
Ayes: Lee, Uranga, Karl, Tabrah, Mansukhani
Nays: -0-
IRRIGATION
SYSTEM ISSUES
This item was added to the agenda. The Board reviewed the work orders that Dinsmore Landscaping had sent over. There were four work orders in total. Two work orders were pertaining to sprinkler upgrades that will reduce overspray. There were two work orders pertaining to the repair of broken sprinkler as well rebuilding a faulty irrigation valve.
Motion: Uranga
Second: Karl
Resolution: That the Board approves the work orders for the broken sprinkler heads and the rebuilding of the faulty irrigation valve, dependent on an irrigation walk that would be held with Merit and members of the Board. The work orders to help prevent overspray are tabled and will be held for discussion at a later date.
Ayes: Lee, Uranga, Karl, Tabrah, Mansukhani
Nays: -0-
REPLACEMENT OF MAILBOXES
Motion: Tabrah
Second: Mansukhani
Resolution: That the Board adopt a blanket acceptance for non-courtyard homeowners to replace their mailbox with a black colored lockable mailbox (comparable size to pre-existing mailboxes). The justification of the blanket approval is intended to limit unauthorized access to homeowners’ mailboxes. It will minimize the potential for identity theft. The Board President will provide the exact model numbers (so homeowners can use as a guideline).
Ayes: Lee, Uranga, Karl, Tabrah, Mansukhani
Nays: -0-
SIGN ISSUES
A discussion ensued about the street sign on the junction of Lenox and Duvall Court. People have gotten confused with the signage and have gotten lost in the past. Board Member Trishla Mansukhani suggested that Merit Property Management look into getting a proposal to add a sign on the existing pole to help end confusion.
ELECTRONIC COPIES OF AGENDAS
A discussion ensued about how to cut copying expenses for Mission’s Park Homeowners Association. It was agreed upon by the Board that any document that could be sent electronically be sent this way, rather than being Xeroxed. Thus, future board packets would only contain items that could not be sent electronically.
NEXT MEETING
The new meeting date will be held on Wednesday, March 17th at 6 PM
ADJOURNMENT TO EXECUTIVE SESSION
The Board of Directors adjourned to executive session at 7:40 P.M.
APPROVED: _____________________ DATE: ____________________