MISSION PARK HOMEOWNERS ASSOCIATION

 

BOARD OF DIRECTORS

 

OPEN SESSION

 

TUESDAY, FEBRUARY 17, 2004

 

M I N U T E S

 

 

DIRECTORS PRESENT

 

Steve Lee

William Uranga

Ed Karl

Ryan Tabrah

Trishla Mansukhani

 

 

MERIT PROPERTY MANAGEMENT, INC.


Lois Fox

Candice Mei

 

 

CALL TO ORDER

Steve Lee called the meeting to order at 6:03 PM

 

 

EXECUTIVE SESSION

There was an executive session meeting held after the Open Session meeting to discuss third party contracts and litigation pertaining to delinquency policies.

 

 

HOMEOWNER FORUM & COMMITTEE REPORT

 

Three homeowners were present.  One homeowner was present to discuss issues pertaining to his landscaping responsibilities.  The Pool Committee discussed that they needed to meet to decide when the pool would be re-opening.  Two people will be resigning from the Pool Committee so they will need to be replaced.  

 

 

CONSENT CALENDAR

 

Motion:  Lee

Second:  Mansukhani

 

Resolution:  That the Board of Directors approves Consent Calendar Items A-C.

 

                  

A.               Minutes

 

Resolution:     That the Board approves the Executive and Open Session minutes of the Board meeting dated October 14, 2003, December 8, 2003, and January 14, 2003.

 

B.                         Financials

 

Resolution:     That the Board approves the financial statements dated December 31, 2003 reflecting Operating Funds of $5,448.95 and Reserve Funds of $130,630.17, for Total Assets of $136,079.12.

                  

C.                         Fences

                                   

Resolution:     That the Board pre-approves fences being stained with clear, cedar, redwood transparent, and semi transparent stains.  Opaque and other colored stains (excluding cedar and redwood transparent) must go through the submittal process.  That the Board pre-approves repairs and restoration to pre-existing fence standards.  The fence must have a uniform look and neighbors should work with one another.

                  

Ayes:  Lee, Uranga, Karl, Tabrah, Mansukhani

Nays: -0-

 

 

IRRIGATION SYSTEM ISSUES

 

This item was added to the agenda.  The Board reviewed the work orders that Dinsmore Landscaping had sent over.  There were four work orders in total.  Two work orders were pertaining to sprinkler upgrades that will reduce overspray.  There were two work orders pertaining to the repair of broken sprinkler as well rebuilding a faulty irrigation valve. 

 

Motion:  Uranga

Second:  Karl              

 

Resolution:  That the Board approves the work orders for the broken sprinkler heads and the rebuilding of the faulty irrigation valve, dependent on an irrigation walk that would be held with Merit and members of the Board.  The work orders to help prevent overspray are tabled and will be held for discussion at a later date.

 

Ayes: Lee, Uranga, Karl, Tabrah, Mansukhani

Nays: -0-

 

 

REPLACEMENT OF MAILBOXES

 

Motion: Tabrah

Second: Mansukhani

 

Resolution:  That the Board adopt a blanket acceptance for non-courtyard homeowners to replace their mailbox with a black colored lockable mailbox (comparable size to pre-existing mailboxes).  The justification of the blanket approval is intended to limit unauthorized access to homeowners’ mailboxes.  It will minimize the potential for identity theft.  The Board President will provide the exact model numbers (so homeowners can use as a guideline).

 

Ayes: Lee, Uranga, Karl, Tabrah, Mansukhani

Nays: -0-

 

 

SIGN ISSUES

 

A discussion ensued about the street sign on the junction of Lenox and Duvall Court.  People have gotten confused with the signage and have gotten lost in the past.  Board Member Trishla Mansukhani suggested that Merit Property Management look into getting a proposal to add a sign on the existing pole to help end confusion.

 

 

ELECTRONIC COPIES OF AGENDAS

 

A discussion ensued about how to cut copying expenses for Mission’s Park Homeowners Association.  It was agreed upon by the Board that any document that could be sent electronically be sent this way, rather than being Xeroxed.  Thus, future board packets would only contain items that could not be sent electronically.

 

 

NEXT MEETING

 

The new meeting date will be held on Wednesday, March 17th at 6 PM

 

                                                                         

ADJOURNMENT TO EXECUTIVE SESSION

 

The Board of Directors adjourned to executive session at 7:40 P.M.

             

 

APPROVED:     _____________________ DATE: ____________________

 

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