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AppleWorks 5 for Macintosh
Read Me

Thank you for choosing AppleWorks 5 software. We're excited about this latest release of AppleWorks and hope that it will help you to be more productive and creative. 

AppleWorks Web Site
Be sure to check out the AppleWorks Web site for tutorials and tips, free stuff, product information and updates.  http://www.apple.com/appleworks/

Read Me Contents
This Read Me file documents some tips that may prove helpful when using AppleWorks 5, including changes for users of previous versions of ClarisWorks. In particular, this document provides information about:

I. New Features in AppleWorks 5    
II. Usability and Design Changes in AppleWorks 5
III. Technical Notes and tips

I.  New Features in AppleWorks 5
For a complete list of new AppleWorks 5 features, refer to the "AppleWorks 5 Installation Manual" (Chapter Two) or to the AppleWorks Help System. 

Launching Help
1.  From the Help or ? menu, choose "AppleWorks Help Contents"
2.  Click on the link "New features in AppleWorks 5" under the section "AppleWorks Help".  

Changes to the Interface
The Button Bar
The most noticeable change in AppleWorks is the button bar. The button bar gives you one-click access to 150 shortcuts to make your work easier. You can also create your own buttons to appear on the button bar. With so much flexibility the button bar could get pretty crowded so we've added the ability to create multiple button bars. There are 4 different button bars (Default, Assistant, Internet and Document), and you can create your own button bar!  You can switch between button bars at any time. Also, you can now dock your button bar at the top, bottom, left, or right on your screen. You can even tear it off to make it into a palette. 

The Text Ruler
The text ruler has been streamlined to make it easier to set up tabs and margins. When you move tabs or margins, page guides allow you to align text precisely. 

The Paste Function Dialog
In a spreadsheet, clicking the Paste Function button will bring up a dialog showing all functions, organized by category that you can paste into your spreadsheet. This feature makes memorizing the syntax of a function unnecessary.

Compatibility 
AppleWorks can now read documents created in Microsoft Word and Excel, WordPerfect, Lotus 1-2-3, and other applications.  You can even save files in these formats as well.  

Content
AppleWorks includes many new stationery files. To see the new stationery files, choose New from the File menu, click  the button "Use Assistant or Stationery" and choose "About Stationery" from the pull down menu. Additionally, there are new clip art libraries. Choose "Library" from the File menu to display a menu containing all libraries in the application.  You may also find new clip art, made exclusively for AppleWorks owners, on the AppleWorks Web site.

The Internet
Take advantage of the Internet by starting your browser or email application from AppleWorks, linking a AppleWorks document to a Web page, creating custom buttons for your favorite Web pages, making your own Web page, or linking documents together.

II.  Usability and Design Changes in Version 5

Access To the Help System from within any Dialog
In AppleWorks 5, you can access onscreen Help from any dialog box.  This is helpful if you are using a feature and have a question about the functionality.  Click on the Help button (a question mark in the lower left corner of the dialog box) to display a Help topic that is applicable to the current dialog box. 

Apple Guide Support
The Macintosh version of AppleWorks 5 offers the item "Frequently Asked Questions" under the Help or ? menu. For example, if you've always wondered how to create mailing labels, the "Frequently Asked Questions" feature can help you.

Styles
In ClarisWorks 4.0,  applying a style to text (for example) then applying another style would "compound" (overlap) the two styles. In AppleWorks 5, you have the option of turning off compound styles. By default, the compounding styles feature is turned off. Refer to the Help system using the keyword  "Compound Styles command" for more information.

Palettes
The Texture palette is new in AppleWorks 5.  You can edit textures as well as patterns and save your customized palettes.   For more information, use the keyword "textures" or "palettes" in onscreen Help.


III. Technical Notes and Tips

Using Documents Created in ClarisWorks 2.0, 2.1, 3.0 and 4.0
AppleWorks 5 has a different file format than ClarisWorks 2.0, 2.1, 3.0 (which all used the same file format) and ClarisWorks 4.0.

When you open ClarisWorks version 1.0, 2.0, 2.1, 3.0, and 4.0 files in AppleWorks 5, you will see the message "This document was created by a previous version of ClarisWorks. A copy will be opened and '[v5.0]' will be added to the filename."

To replace your ClarisWorks 1.0, 2.0, 2.1, 3.0, or 4.0 files with AppleWorks 5 versions, choose Save or Save As from the File menu, remove [v5.0] from the file name, and click Replace when AppleWorks asks if you want to replace the existing file. If you are converting a number of files to the 5 file format, you can turn off the warning and the [v5.0] filename suffix by choosing Preferences from the Edit menu and deselecting "Old Version Alert" and "[v5.0] Suffix".

Note: Macros and shortcut buttons created in ClarisWorks 3.0 and 4.0 documents are not supported in AppleWorks 5 and will need to be recreated.

Installing and Using the ClarisWorks File Converter
The "ClarisWorks File Converter" formats version 4.0 files so they can be opened by 2.0, 2.1, and 3.0 versions of ClarisWorks. The ClarisWorks File Converter application  is installed by the AppleWorks installer and is located in the "CW File Converter" folder within the AppleWorks folder.

To share AppleWorks 5 files with users of versions 2.0, 2.1, and 3.0, you first save the AppleWorks 5 files in 4.0 format by choosing Save As from the File menu and selecting ClarisWorks 4.0 from Save As Type list. Then you use the separate ClarisWorks 4 to 3 Converter application to convert the 4.0 documents so they can be used with these versions.

For more on using the File Converter, see the document "Read Me - CW File Converter" that is installed with the File Converter.

Using ClarisWorks 4.0 and AppleWorks 5 on the Same Macintosh
Some users may want to keep both versions 4.0 and 5 on their Macintosh. (You might choose to do this if others in your organization have older versions of ClarisWorks.) Keep in mind that all versions of ClarisWorks and AppleWorks use the same "Creator", so older versions of ClarisWorks and the ClarisWorks documents created by them will have the same desktop icons as AppleWorks 5.

Sharing Files with AppleWorks 5 for Windows
AppleWorks 5 for Macintosh has the same file format, user interface, and features as AppleWorks 5 for Windows. AppleWorks 5 for Macintosh also opens files created in ClarisWorks for Windows versions 1.0, 3.0, and 4.0 and converts the files to version 5 format. You can create an AppleWorks document on Windows and edit it on a Macintosh computer or vice versa. Consequently, if you work with both Macintosh and Windows versions of AppleWorks, or if you collaborate with colleagues who use AppleWorks 5 for Windows, you can work without translating files or learning a different program.

Due to differences between Windows 95/NT and Macintosh platforms, you must use a file transfer program such as PC Exchange, AccessPC, or a similar utility to transfer files via floppy disk. Most Macintosh computers come with PC Exchange installed as part of the operating system. Follow the directions in the documentation for the file transfer utility program. Before copying the files to or from a PC-formatted diskette, rename the AppleWorks files with DOS-Compatible filenames (8 characters or less, no space or punctuation marks) and be sure to include the .CWK extension. (.CWS for stationery files)

After copying your files to a PC-formatted floppy diskette, you can copy them to your PC's hard drive and open them as you would any AppleWorks document.

Fonts, margins, page breaks, and graphics may look different after they are transferred from the Macintosh. You can minimize unintended font changes by using TrueType fonts on both platforms. Helvetica on the Macintosh converts well to Arial on Windows, and Times converts well to Times New Roman. To restore the original page breaks, you may need to change the margins and page breaks. 

Some macros created on the Macintosh may not run as expected on Windows. In these cases, you'll need to recreate those macros.

Equations created with the Equation Editor become picture objects when transferred to Windows 95/NT. You will need to recreate the equation should you wish to edit it.

Textures will also appear altered when moving from one platform to another.  Default textures are replaced by the texture in the same location in the palette on the other platform.  Custom textures will come across, but will be altered to meet the size conventions on each platform.  Macintosh textures can be as large as 64 x 64 pixels; Windows textures are limited to 8 x 8 pixels.  Textures will be enlarged or reduced as appropriate to fit in the texture palette.

Editing Documents Created with the AppleWorks Assistants
Some documents created using the AppleWorks Assistants or provided as Stationery files contain objects that are locked or grouped. (Locking and grouping keeps text and graphics objects in position and prevents accidental edits.)

To unlock and ungroup objects so you can move or edit them:
1. Click the Arrow tool and then select the object.
2. Choose Unlock or Ungroup from the Arrange menu. If an object is both locked and grouped, first unlock it and then ungroup it.

To edit a text object, click the Text tool and then click the text you want to edit.

Adjusting AppleWorks Memory
In most cases, the preset memory allocation is adequate for working on AppleWorks documents. However, if you are working with large Paint documents, very long documents, or if you have several large documents open at the same time, you may see the message "Not enough memory to complete this operation" or "The document has been reduced to fit the available memory." These messages mean that you need to increase the amount of memory set aside for AppleWorks. Increasing the memory allocation may also reduce the time it takes to print some documents.

To increase the memory allocation for AppleWorks:
1. If AppleWorks is open, quit the application.
2. Open the folder that contains the AppleWorks 5 application.
3. Click the AppleWorks application once. (If you click the icon twice, you'll start AppleWorks. If that happens, choose Quit from the File menu and try again.)
4. Choose Get Info from the File menu.
5. Double-click the Preferred Size box.
6. Type a larger number to increase the memory size.
7. Close the AppleWorks Info window.

Using the Sample AppleScript scripts
AppleWorks 5 includes four sample AppleScript scripts that illustrate the use of AppleScript to automate AppleWorks functions. The four AppleScript scripts are located in the AppleWorks Scripts folder in the AppleWorks 5 folder:

1. Convert Documents converts multiple non-AppleWorks files, or files created in earlier versions of ClarisWorks, to AppleWorks 5 format.
2. Print Documents prints multiple AppleWorks documents.
3. Mail Merge merges FileMaker Pro database data into AppleWorks documents.
4. Remote Slide Show runs AppleWorks slide shows from a remote Macintosh.

For more information on these scripts, consult the "About the AppleScripts" document stored in the AppleWorks Scripts folder. For more information on the AppleEvents supported by AppleWorks 5, consult the AppleWorks AppleEvents List document in the AppleWorks Scripts folder. (The document assumes familiarity with AppleEvents and AppleScript.)

Note: AppleScript is provided with System 7 Pro and System 7.5. If you're using System 7.0 and 7.1, AppleScript is available from Apple's web site (http://www.apple.com/support). The Mail Merge and Remote Slide Show scripts require AppleScript version 1.1.

AppleWorks Required Internet Config Settings
AppleWorks 5 takes advantage of Internet Config 1.4 (installed with the AppleWorks 5 installer) to open Web browsers and electronic mail (email) applications. We have preset the "Helper" settings defined in Internet Config to use Netscape Navigator as your browser and Claris Emailer software as your email application. If you want to use different Helper applications for Web browsing or email or have previously installed and defined Internet Config settings, you'll need to do the following:

1) Double-click the Internet Config application icon located in the Internet Config 1.4 folder in the AppleWorks 5 folder (or click the Internet Config button in the AppleWorks 5 Internet button bar).
2) Click the "Helpers" button.
3) Modify (or add as needed) the following entries:
    file - <browser application of choice>
    http - <browser application of choice>
    https - <browser application of choice>
    mailto - <email application of choice>
4) Close the "Helpers" window by clicking the close box.
5) Choose Save from the File menu.
6) Quit Internet Config and restart your computer.

For more information refer to the User Documentation.html file located in the Internet Config 1.4 folder in the AppleWorks 5 folder on your hard drive.

MacLinkPlus for AppleWorks
The MacLinkPlus for AppleWorks files are not compatible with Macintosh 840AV and 660AV computers when running system software 7.1.2 or earlier. The AppleWorks Easy and Custom installer options prevent these components from being installed on these systems. If you have either of these systems, and would like to take advantage of the MacLinkPlus translators provided with AppleWorks, you'll need to upgrade your system software to version 7.5 or newer before installing AppleWorks 5.

AppleWorks installs the 68K versions of all the MacLinkPlus for AppleWorks files and filters on PowerPC as well as 68K computers. There is a known problem resulting from PowerPC versions of MacLinkPlus for Easy Open and Mac OS Easy Open that could cause AppleWorks to experience difficulties when it is first launched. We have circumvented this problem by providing the 68K files.

When opening files using any of the MacLinkPlus or XTND supported file filters, we suggest that you specifically select the "Document Type" and "File Type" to be used in the Open Dialog. Many applications use the same file types for multiple versions of their documents. Attempting to open these documents without specifically selecting the document and file type may cause the application to use a translator for an earlier version and fail to translate the document. If this happens, you'll see the message "Cannot convert to specified document type".

AppleWorks contains portions of the file translation library of MacLinkPlus, a product of DataViz, Inc.  For more information about MacLinkPlus, please see the Dataviz Web site at http://www.dataviz.com.

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Apple and the AppleWorks team thank you for your purchase of AppleWorks 5. Your support, comments, and suggestions help us to continue to bring you better solutions for your future productivity needs.

Mention of third party products and companies is for informational purposes only and constitutes neither an endorsement nor a recommendation.
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