VITREO RETINAL SOCIETY- INDIA

Article I: Name

The name of the society shall be ‘Vitero Retinal Society –India’, the term

‘‘Society’’ hereinafter used in the constitution shall imply the ‘‘Vitero

Article II: Governance

1. To cultivate and promote the practice and research in the diseases of Retina, Vitreous allied disciplines of ophthalmology.

II) To accelerate and promote professional and social fellowship amongst the member of society and provide all opportunity to each member to undertake, promote and participate in all activities of the society so as to realise their full potential.

4. To promote continuing education in the field of retina and vitreous and allied specialties of
Ophthalmology by organizing (a) seminar, symposia, workshops conference and refresher
Courses and (b) by publishing newspapers, pamphlets and journals on academic and non-
academic matters pertaining to the society.
5. To promote the development and research of instruments and appliances in the field of retina, vitreous and allied specialties with a view to manufacture encourage such products in developing countries.
6. To encourage the formation and eventual affiliation of state retinal surgeons association and co-ordinate with other associations and societies of allied discipline.
7. Publishing journals, proceedings, newsletter on academic and related matter pertaining to the society whenever adequate funds are available.
8. Instituting awards and orations
9. Organizing exhibition of machinery and appliances pertaining to practice of retina, vitreous and other specialties in ophthalmology and allied sciences with a view to encourage and improve manufacture of such instruments and appliances in India and other developing country.
10. Maintaining liaison with, and affiliation to the All India ophtalmological Society (AIOS)
11. Co-operating with other medical societies/association
12. Ensuring ethical practice and professional conduct of its members as laid down by the society from time to time.
13. Raising finances through subscription/contributions/donations from members and non-members and creating special funds to run the activities of the society.
14. Framing bye-laws, rules and regulations and to amend, add, alter or delete the same as and when necessary.
15. Doing all such other things as may be incidental to or conducive to attaining the aims and objectives of the society.

1. Regular Life Members
All ophthalmologists (with allopathic degree recognized by MCI)
With primary interest in the field of Retina Vitreous and Allied discipline residing in India will be eligible.
2. Associate Life Members:
All ophthalmologists with Secondary  interest in the field of Retina Vitreous and Allied disciplines and Scientists, Health personal engaged in research in the field and residing in India will be eligible. This will be decided by questionnaire.
3. International Life Members :
International members will be those persons who fulfill the certain in clauses 1 and 2 above and are not residents of India.
4. Honorary Members:
President of behalf of the Governing Council may invite a distinguished professional of this field to be honorary members for various periods.
5. Members in Waiting:

An Applicant for membership, whose application is found in order but not ratified by the general body and membership confirmed by official communication from the office of Hon. Secretary.

All categories of members will participate in all activities of the society, but only regular members will have voting rights and can hold office. Associate members and international members may apply for a change to regular membership when qualified to do so.

1. All subscriptions for life memberships shall be a one time payment or paid in two equal
installments at 6 months interval.
2. Membership fee for regular and associate life member is at present Rs.2000/-.
3. Membership fee for international life member is at present US$ 300. SAARC and developing countriesUS$100.
4.  
5. The fee amount may be altered by the Governing Council from time to time.

1. By voluntary resignation
2. On death
3. By a decision of 2/3^rd of the members of the governing council on the ground of professional misbehavior or misconduct provide the same is ratified by a general body meeting by a simple majority. Any life member who has ceased pursuant to the provisions of this clause may be re-admitted on such terms as the governing council may think fit. The notice be given a month before the meeting.

If a member fails to pay the second installment within a period of one year after it has become due and has been notified to the member by a registered letter.

1. PRESIDENT : 1
2. VICE PRESIDENT : 1
3. HON. SECRETARY: 1
4. HON. JT. SECRETARY: 1
5. HON. TREASURER: 1
6. HON. JT. TREASURER: 1
7. MEMBERS : Minimum: 1

Maximum : 3

b)ImmediatepastHon.secretary

10. One Representative from the local organising committee to be co-opted prior to the Annual Conference.

1. President (Chair)
2. Hon. Secretary
3. Hon. Treasurer
4. Convenor- Scientific Committee

1. Convenor Scientific Committee
2. President
3. Hon. Secretary
4. Representative of organising committee.

1. All members of the governing council shall be elected by secret ballot at an annual general body meeting after 2 years. The out-going offices bears may seek re-election unless he or she is disqualified on other grounds as mentioned in the rules.
2. The tenure of the governing council is 2 years.
3. A member can apply only for one position.
4. No office bearer of the society shall hold the same office for more than two consecutive terms of two years each. However, re-election to same office will permitted after a gap of at least one term.
5. An out-going office bearer shall hand over the charges by delivering all paper of the society to the new elected bearer within one month of election.
6. An office bearer may be removed by resolution of a general body by 2/3^rd majority.
7. The out-going office bearer may seek re-election unless disqualified as mentioned in article VIII or completing a second consecutive term of the same office.
8. No member can file nomiation for more than one post in a given election.

1. All regular member shall constitute the general body of the society.
2. It shall govern the affairs of the society through the elected office bearers and governing council.

1. The members of governing council shall meet often as required and  1/4 th of the members of the governing council shall be a quorum for the said meeting.
2. The secretary shall circulate the agenda for the meeting of the office bearers at least one month prior to the date of the meeting.
3. The president shall preside at the meeting of the office bearers and in his absence the vice president shall preside over the said meeting. In absence of the both president and vice president the meeting will be preside by the Hon. Secretary, or any other member of the governing council decided at that time.
4. The president or president officer will have a casting vote in event of a tie.
5. The voting at any meeting of the officer bearers may be by ballot or by raising of hand.
6. The president shall be the exclusive head for important matters and politics and shall preside over all general body meetings and shall be approve the mandates of the general body and the meeting of the office bearers and all decision shall be executed under his orders.
7. The vice president shall perform the function of the president in the absence of the president.

1. To frame rules and regulation for conducting the business of the society and/or its any center, institution activity conducted by the society which shall not be inconsistent wit the object, rules and regulations of the society.
2. To consider and recommended the applications for membership as per rules.
3. To appoint, promote, punish, suspend, remove or dismiss employees including principal and other teaching and non-teaching staff and to frame/alter/modify/cancel rules and regulations of the services conditions and wages of the employees.
4. To raise loans and /or accept deposits with or without security and decide the terms and conditions on which they should be accepted and to offer necessary security thereon.
5. To sanction loan and advances for conduction of annual meeting and other events organized by the society from time to time.
6. To arrange for proper maintenance of accounts and preparation of balance sheets, statements etc. and submission form progress reports and other obligatory returns before the general body meeting and then submit or forward the same to the concerned authorities.
7. To see that the verifications of the property including stock of the society is done every year.
8. To do all such other acts and things that are necessary
9. To convene the annual general body or special general body meeting whenever necessary.
10. To shift the office of the society to any suitable and convenient place in India as and when finds necessary by the governing council.
11. To purchase or otherwise acquire movable pr immovable property for the achievements of the objects of the society.
12. To sell, lease out, mortgage, charge, exchange, donate, gift or otherwise dispose of any portion and/or whole property on such terms and conditions as the governing council may think fit and proper in the interest of the society with prior approval of the general body.
13. To elect governing council after every 2 years.
14. To create different earmarked funds and to spend out of them for the objects of the society.
15. To form/reform dissolve committees/subcommittees for carrying out any one or more objects /functions of the society.
16. To frame/alter/modify/cancel rules regarding scope and functions and honorarium of the said committees and sub-committees framed as per the above clause.
17. To fix/revise the honorarium of any member of the governing council.
18. File appeals, applications, petitions before any court/authority/commissioner, whenever found necessary in carrying out the objects of the society.
19. To suggest amendments to the memorandum and/or rules of the society.
20. To look after the properties and funds of the society and keep them in good conditions.
21. To develop the property.
22. It shall be lawful for the members of the governing council to reimburse themselves out of the funds of the society all costs and expenses incurred in carrying out of the funds of the society.
23. The governing council shall be competent to delegate any of its powers to the President, Hon. Secretary of the governing council, of any committee or sub-committee formed for specific purpose.
24. Subject to the rules and regulations and resolutions passed by the society at the general body meeting, the governing council shall have full authority to carry on the business as provided for in the memorandum of association of the society and can for its meeting whenever necessary. However the governing council shall meet at least once in three month for the transactions of business.
25. Business of an urgent nature may be disposed of by calling out special meeting of governing council or by circulation of relevant papers amongst the members of the governing council provided that a resolution is passed by a 3/4^th majority of the members of the governing council to ratify such action. All such resolution passed accordingly by circulation will be ratified by in the subsequent meeting of the governing council.
26. Any casual vacancy in the governing council on account of death, resignation etc. of a member of the governing council shall be field in by the remaining members of the governing council, co-option and such member shall hold the office till the remaining tenure of the governing council.
27. In case of any vacancy arising in the governing council for any reason whatsoever, the remaining members shall be competent to function in the normal course provided that there are at least as many members as are required to form the quorum for the meeting.

C)HON. SECRETARY

1. To manage the day to day affairs of the society under the direction of the president.
2. To attend and reply all correspondence on behalf of the society.
3. To supervise the work and functions activities of the society and get them done in proper manner.
4. Toauthorise expenses up to Rs.1000/- without previous sanction of the governing council and shall get it ratified in the next meeting of the governing council.
5. Shall keep the report of the working of the society before the governing council and general body meeting.
6. To convene all meetings of the governing council and the general body in consultation with the President.
7. To record proper minutes of the proceeds of the meeting of the governing council and of the general body in separate minute books as may be kept for the purpose and give effect to all resolutions passed at such meetings.
8. To keep a register of the members of the society as per the societies registration Act, 1860 and to make arrangements for the recovery of subscriptions.

1. To have custody of all funds and money of the society.
2. To have custody of all account books and bank pass books, receipt book, voucher and other concerned files.
3. To accept any money and pass receipts.
4. To keep detailed and regular accounts.
5. To prepare the budget and accounting statements and get them approved by the governing council and get them audited.
6. To place the audited statements before the general body.
7. To make payments when supported by a voucher duly counter signed by the Hon. Secretary.

1. Shall plan and propose programs for the scientific meeting/conferences of the society for approval and finalization of the scientific committee.
2. Propose special invitees, process the case for academic recognition, honour or support for and on behalf of the scientific committee.
3. May purpose the formation of subcommittee, such as, site selection committee and annual programmed committee to aid and assist the functioning of the scientific committee.

1. All life members shall constitute general body
2. To confirm the minutes of the previous general body meeting
3. To discuss matter arising from the minutes of this meeting
4. To present Hon. Secretary’s report.
5. To pass the budget for the ensuing year.
6. To present and approve the audited statement of previous year.
7. To elect members governing council every two years by process of election.
8. To appoint CA and an auditor and to sanction remuneration for the same.
9. To consider amendments for the rules, if suggested.
10. To lay down policy.
11. Any other work with permission of the President
12. To discuss the outline of next year’s functions and working

1. President can call a general body meeting for an important purpose with one month’s notice.
2. On request in writing made by 2/5^th of the members of the society, the Hon. Secretary/ President shall call a general body meeting within a month time from the date of such notice. In event of Secretary/ Chairman failing to call for the general body meeting for a specific purpose mentioned in the notice then the member themselves can call for the requisitioned meeting by designating one of them as convenor for the purpose. Such requisitioned meeting shall always be held in the office of the society.

1. The society shall organize symposium/workshop/conferences etc. at least once in a year.
2. It may host or organize an international conference in place of the scheduled conference .
3. Normally a period of six months would be given for notifying the scientific meeting of the association.
4. The scientific meeting will be organized by committee on behalf of the Vitreo Retinal Society –India by its constitution and bye- laws.

1. Reserve funds: All regular and international membership subscriptions under "membership" section. Only interest of this fund shall be transferred to the general fund.
2. Donations to institute awards and orations under "Awards and orations" section.
3. Any other income or unconditional donations, at discretion of governing council.
4. General fund :

I) Meeting registration charges shared with local organizing committee as laid down in the

bye-laws.

1. Expenses borne by the office of the Hon. Secretary and Hon. Treasurer shall be subsidized/borne by the society as laid down in the bye-laws
2. Expenses borne by the office of the convenor. Scientific committee shall be subsidized.
3. Payments made toward holding of conference, workshop printing of stationeries and postage for efficient working of the society.

1. Membership Register
2. Proceeding book
3. Notice Book
4. Attendance Books
5. Voucher File
6. Receipt Books
7. Cash Book and other subsiding register
8. Any other register that may be necessary
9. Property register in the prescribed form

1. Subject to the provision of Sec.35 and/or Sec.36 of the Bombay Public Trust act 1950 the society can purchase/sale, give/accept gift, exchange, acquire dispose alienate any immovable property.
2. No persons in whom for the time being any funds money and property. Movable or immovable of the society may be vested shall be answerable for any loss arising in the administration or application of the said fund money property unless such loss or damage or deterioration by the governing council or its authorized subcommittee.

2. Save as provided in sub-section (1), the Registrar shall, if he is satisfied that the provisions of this Act in respect of change of name have been complied with, register the change of name and issue a certificate of registration altered to meet the circumstances of the case. On the issue of such a certificate the change of name shall be complete.
3. The Registrar shall charge for any copy of a certificate issued under sub-section (2) a fee of rupee one and all fees so paid shall be accounted for to the state government.
4. If , through inadvertence or otherwise a society is registered by a name which should not have been registered( due regard being fad to the provisions of Sec. 3-A), the Registrar may, after hearing the party concerned, direct the society to change the name, and the society shall change its name within a period of three months from the date directions in accordance with the provision of this Act, or such longer period as the Registrar may think fit to allow.

1. For any reason whatsoever if the activities of the society come to standstill or require to be wound up the governing council by a resolution shall apprise the financial position to the general body and after setting all accounts, debts , the resolution to that effect shall be passed by not less then 3/5^th of the members whose names are in the membership registers of the society in a special general body meeting convened for that purpose with a written notice of clear 30 days given to all members of the society.
2. However, on the dissolution of the society if after satisfying all its debts and liabilities whereto remain any property or properties movable or immovable whatsoever shall not be given or distributed amongst the members of the society but shall be handed over to any other society and/ or public Trust having the same or similar objects for which this society is formed and/or as per orders of the court. However the procedure for dissolution , laid down in section 13 and 14 of the societies Registration Act 1860 will be followed.

VITREO RETINAL SOCIETY – INDIA

BYE-LAWS

District/City/other Associations/Society having the same/similar interest in the diseases of retina and vitreous.

1. They may be affiliated to VRSI after being approved by the managing committee and the general body.
2. The societies shall frame their own constitution, which shall not be in conflict with the constitution of VRSI. In the absence of their own constitution and by-laws, of VRSI will apply.
3. Each affiliated society shall pay as affiliated fee (one time) of Rs.5000/-.
4. Each affiliated city and other societies must have at least 5 members on its rolls who are members of VRSI.
5. These societies shall be autonomous so far as the internal management and working are concerned.

1. ELIGIBILITY FOR VARIOUS OFFICES

1. Vitreo retinal specialist for at least 10 years and member of the society for at least 5 years.
2. Should have participated in the scientific/organizational activities of the society.
3. Should have held position of an office Bearer

1. Vitreo retinal specialist for at least 5 years and member of the society for at least 3 years.
2. Should have participated in the scientific/organizational activities of the society.

1. Vitero retinal specialist for at least 8 years and member of the society for at least 5 year.
2. Should have participated in the scientific/organizational activities of the society
3. Should have held position of an office bearer.

1. CO-OPTION COMMITTEE MEMBERS
Chairman of various committees can co-option more members in consultation with office bearers sub-committee.
2. ELECTION PROCEDURES

1. Hon. Secretary shall invite nominations for the posts for election three months before the annual conference.
2. Only regular members of the society are eligible to seek any official position.
3. The nomination paper of office bearers shall be accompanied by a bio-data on prescribed form duly proposed and secondly by regular member of the society along with consent signed by the candidate. The bio-data will be circulated by the office of the secretary to all regular members of the society. The contesting candidate will be requested not to write personal letters to any members of the society and refrain from any form of campaigning.
4. Only regular members of the society, eligible to vote. A list of eligible voters(of regular member) will be supplied by the Secretariat office to all candidates on request.
5. Arrangements for voting shall be done by the Secretary in collaboration with the local organizing committee.
6. President will constitute an election commission. The election commission shall consist of members preferably from among past Presidents, one of the members of the election commission will be made chief election and returning officer. An aggrieved candidate may represent to the election commission. The representation will be considered by the full commission and the decision of the full commission will be final, binding and irrevocable.
7. In case of a tie the casting vote of the president of the meeting will decide the result.

1. MAINTENANCE OF OFFICE OF HON. SECRETARY AND HON. TREASURER

1. The office of the Hon. Secretary and Hon. Treasurer shall be partly maintained by the society by paying the part time secretary follows:

Clerk for Hon. Secretary. Rs.-12000/-per annum

Clerk for Hon. Treasurer Rs.-6000/- per annum

Clerk for Co-ordinator, Scientific Committee Rs.-6000/- per annum

1. PROCEEDINGS OF THE SOCIETY

1. It will published before the next annual conference subject to availability of funds.
2. Deficit in the production of the proceedings shall be paid by the society.

1. ANNUAL CONFERENCE

Y will be at least 20% more than X.

Only invited international non-members will be exempted from delegate fees. Invitation by the President of the VRSI Society. The number of such invitations may be restricted to 2-3 invitees only.

1. Any member may propose an amendment, addition, alteration or deletion to the constitution or bye laws giving a minimum of 60 days of clear notice before the general body meeting. The proposed amendment shall be submitted in writing with explanatory notes as to its reason and shall be duly seconded and signed by 5 other members of the society.
2. Quorum for amendment of the constitution shall be same as general body meeting i.e.10% of the total membership.
3. Any amendment, addition, alteration or deletion in the constitution shall be made if approved by 2/3^rd majority of the members present at the general body meeting.
4. A member who wishes to bring resolutions for the General Body Meeting shall do so and send the resolutions duly proposed and seconded by members of the society at least two months before the date of the conference. Resolution received thereafter will not be accepted. Resolution should be sent with an explanatory note as to reason(s) for its consideration.
5. To execute agreement between Organizing Committee and Managing Council.

1. UNUSUAL MEETING OF THE GENERAL COUNCIL
The Governing Council Members can have a meeting on fax, e-mail, internet or any electronic media or whatever is the latest electronic facility available without meeting in person and this meeting should be considered as an official Governing Council Meeting.
2. OTHER MEETINGS:
No retina vitreous meeting shall be organized by a member of the society during or within one month either side of the annual conference of the society at the city/ town of the conference.
3. FINANCIAL SHARING:

1. The name of the conference will be "----Annual Conference of Vitero Retinal Society India."
2. The Organizing Committee(OC) will be entirely responsible for all the arrangements for the conference.
3. The Organizing Committee will be free to raise funds in the name of VRSI.
4. The delegation fee will be as agreed between the society and the OC.
5. While Organizing Committee  will not be required to make up for any loss suffered by the Organizing Committee.any surplus after meeting all expenses will be transferred to the VRS-I.
6. .
7. The Organizing Committee shall maintain complete transparency and utmost probity in Financial Management of the conference. It shall provide the VRSI with an audited balance sheet within 3 months of the end the conference.
8. The Scientific Program is the sole responsibility of VRSI. The Organizing Committee however, will nominate one member to interact with the convenor scientific committee VRSI so that there is harmony in the arrangements of the conference. OC. will however publish and circulate the conference Brochure, announcements etc. as a part of the conference activity. The program of the conference to be included in these conference literatures must have explicit and written approval of the President/ Secretary of VRSI.
9. In case the Organizing Committee violates the terms of this agreement, the society may take appropriate actions, including cancellation of its permission to hold the confer and shift the venue elsewhere. All the money collected for the VRSI conference would be then transferred to the society.
10. The Organizers will make sure that the hall, audiovisual, etc. and facilities pertaining to academic activities shall be of highest quality.
11. The organisers will provide detailed information in the conference brochures regarding the venue,accomodation available,distances from venue and airport/railway station,transportfacility,meal facility etc. so that the delegates are well prepared and not put to inconvenience. The organisers should provide conveyance to and from venue.
12. Protocol for President,Secretary,special invitee((eg.speaker for oration):all due courtsey will be shown. They will be received and seen off at airport/station.The local hospitality should include appropriate boarding,lodging and transport for the President,Hon.Secretary and convenor Scientific Committee.