09 Sep 2002
Kidding aside, we came to a consensus to meet at Lake Fork (about 90 miles East of Dallas) to discuss the plan for RU 2004.  The meeting (Mini RU) will be on October 19, 2002.  We will be camping; so why don't you join us?  Just bring a "Pao-Y" with mosquito net (you can use a tent, of course), some foods, and lots of funs.   

05 Oct 2002
The following email details the proposed agenda, by Kino, for the Mini RU at Lake Fork on Oct 19, 2002.  Please note also a conference call set up by Kang for this Monday Oct 7.  Send Kang ([email protected]) your phone number to get into the conference call.

Kino's Email--------------------------
So far the head counts are 26 (not counting children) including wives that are coming to the meeting. I suggest the conference call on Monday Oct 7 at 2PM. My suggestion for the agenda:
* Opening with Welcome to the Lake
* Start discussion about the RU
* Location (Dallas or Houston)
* Date 2004 (Spring or Fall, too hot in Summer), Friday or Saturday
* Hotel ( contacted 3 places). My wife & I already talked to the Hotel about menu & price
* Live band ($1000.00). food not provide to band members
* Activities after the event. Picnic at the Park (I already talked to the food provider about 
  menu and price)
* Any others entertainment after the picnic
* Accommodation (group discount with the hotel)

* Donation/sponser
* Decoration at the hotel (at a minimum)
* Souvenir of the event (Mug, T shirt, Pens etc...)
* Commitment of $ for deposit of hotel & picnic
* Event moderator
* No table assigned. First come first serve.
* No guests of honor unless the committes agree that who will be coming for free
* By region point of contact
* Decision of how much each person will be charged
* Children or NO children (if they come parents must pay)
* Who will be in the committee if we decide to do in Dallas or Houston
* Miscellaneous

Mtg adjourn than let's the fun begins. These are my suggestions of issues/concerns and not necessary in that order.

I suggest to have the 1st meeting NO more than 2 hours unless it is necessary we can do another after dinner at the camp fire. Someone will take note during the mtg and publish the minutes later to the members.

On Sunday morning I have to take our CA's  friends back to DFW no later than 7:30am since their flight is 11am.   

Please note of Mengly new email address.

Kino

Kang's Email-------------------------------
Sihourn, Kino, and Mengly,

I suggest that we need to set up a conference call to go over the agenda for Saturday meeting and also the logistic fo food etc..
I can coordinate the conference call if we want, we just need to set up the time and phone # to call.
It looks like the number of attendees are growing.  We need to be organized for the meeting.
Kino, Do you have any idea on total attendees ?
Give me a call or return the mail.

08 Oct 2002 --------------------------------
Here is the result of the conference call conducted by Kang on Monday 07 October 2002, at 2:00PM.  The agenda, drafted by Kino, is summarized here:

1. Location for RU 2004 (Dallas or Houston)
2. Date of the event (Spring or Fall 2004; Dallas Summer is too hot)
3. Picnic location
4. Music Band (can we afford a singer from Cambodia)
5. Guests (how do we take care of honor guests, and how many do we allow, etc...)
6. Charge per person
7. Children to the events
8. Commitment from members
9. DONATION (badly needed)
10. Form of committee
11. Select event speaker
12. Souvenir - T shirt, polo shirt, mug, etc..
13. Logo design - same as RU2000 (RU2004) or different?

Any others issues that you want to add before I send to others friends.

These are just outlines that can be discussed more in detail when we meet.

31 Oct 2002
Because of the weather, the Mini RU Meeting took place at Kino's residence in Plano, TX, on 19 October 2002.  There were more than twenty participants, which included four from California, and three from the East Coast. The Meeting went extremely well (like sailing in "Mer 0").  Please read the minutes of the Meeting below.